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🔄 Viewing as — actions are logged as this account
Dashboard
⚠️
🏘️ Projects
0
—
👥 Clients
0
—
📍 Total plots
0
—
✅ Available
0
—
⏳ Reserved
0
—
🏠 Sold
0
—
💰 Total revenue
KES 0
all time
📈 Monthly income
KES 0
this month
⚠️ Outstanding
KES 0
0 clients
💸 Expenses
KES 0
this month
📊 Net profit
KES 0
—
Monthly collections vs expenses
Last 6 months (KES M)
Collections
Expenses
Plot status breakdown
0 total
Available 0
Reserved 0
Sold 0
Recent transactions
Receipt no.
Client
Plot
Amount (KES)
Method
Date
Status
Action
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Projects
Manage land projects and plot inventory
Green Valley Estate
Active
📍 Ruiru, Kiambu County · Code: GV
80Total
48Sold
12Reserved
Price: KES 1,200,000/plot
60% sold · Revenue: KES 57.6M
Sunrise Sanctuary
Active
📍 Athi River, Machakos County · Code: SS
100Total
45Sold
14Reserved
Price: KES 900,000/plot
45% sold · Revenue: KES 40.5M
Ridge View
Completed
📍 Kiserian, Kajiado County · Code: RL
80Total
80Sold
0Reserved
Price: KES 750,000/plot
100% sold · Revenue: KES 60M
Nova Valley
Active
📍 Gilgil, Nakuru County · Code: NV
60Total
17Sold
6Reserved
Price: KES 650,000/plot
28% sold · Revenue: KES 11.1M
All projects
Code
Project
County
Total
Available
Reserved
Sold
Price/Plot
Revenue (KES)
Status
Actions
GV
Green Valley Estate
Kiambu
80
20
12
48
1,200,000
57,600,000
Active
SS
Sunrise Sanctuary
Machakos
100
41
14
45
900,000
40,500,000
Active
RL
Ridge View
Kajiado
80
0
0
80
750,000
60,000,000
Completed
NV
Nova Valley
Nakuru
60
37
6
17
650,000
11,050,000
Active
Plots
Search and manage individual plots
Plot inventory
Plot no.
Project
Size
Price (KES)
Status
Client
Reserved on
Expiry
Title deed
Actions
Clients
87 registered clients
🔒 Editing and deleting client records is restricted to Super Admin accounts. You have read-only access here.
Client records
Client
ID no.
Phone
Plot
Plan
Total payable
Paid (KES)
Balance (KES)
Status
Actions
Loading clients…
Daily Visits
Log walk-in visitors and track who's on site
🧍 Total visits
0
✅ Checked out
0
🕒 Still on site
0
Visitor log
Visitor name
Phone
Purpose
Date
Time in
Time out
Status
Actions
Record Payment
Log a payment received from a client
💵 New payment
Add Client
Register a new client and allocate their plot
👤
Register a new client
Capture the client's details, choose their project, and allocate one or more plots to them.
Sales
Track sales per month and agent performance
to
🤝 Total sales
0
💰 Total value
KES 0
💵 Total paid
KES 0
🏆 Top agent
—
Sales per month
Sales records
Client
Plot
Project
Amount (KES)
Date
Agent
Actions
Sales agents
Agent
Phone
Sales count
Total value (KES)
Commission earned (KES)
Sales by staff
Staff employees who've had a sale attributed to them via "Sold by". Unlike independent agents, a staff member's commission isn't paid out here — it's combined into their salary and taxed under PAYE on the Payroll tab; the figure below is just the same commission calculation shown for reference.
Staff
Sales count
Total value (KES)
Commission earned (KES)
Payments
Record and track all payments
💵 Today
KES 0
0 transactions
📅 This month
KES 0
0 transactions
⚠️ Outstanding
KES 4.8M
Receivables (from Reports)
🧾 Total receipts
0
all time
Payment records
Receipt no.
Client
Plot
Amount (KES)
Method
Reference
Date
Status
Actions
Loading payments…
Installment Schedules
Track payment plans and overdue accounts
🔴
⚡ Installment calculator
Plot price
KES 1,200,000
Interest
KES 240,000
Total payable
KES 1,440,000
Monthly amount
KES 95,000/mo
Active schedules
Client
Plot
Plan
Rate
Total payable
Paid (KES)
Remaining
Next due
Status
Actions
Loading…
Expenses
Track all company expenditure
to
📅 Total (period)
KES 0
📣 Marketing
KES 0
👥 Salaries
KES 0
🚗 Transport
KES 0
📦 Other
KES 0
Expense records
Category
Description
Amount (KES)
Method
Date
Recorded by
Receipt / Voucher
Actions
Financial Reports
Revenue, expenses and profit analysis
📅 Report period
💰 Total revenue
KES 28.4M
All time
💸 Total expenses
KES 6.8M
All time
📈 Net profit
KES 21.6M
76% margin
⚠️ Outstanding
KES 0
Receivables (current)
🧾 Annual tax estimate
Kenyan corporate income tax, calculated as 30% of annual net profit (annual income minus all annual expenses) — based on full-year totals, independent of the report period filter above.
💰 Annual income
KES 0
2026 year-to-date
💸 Annual expenses
KES 0
2026 year-to-date
📈 Annual net profit
KES 0
Income − Expenses
🧾 Tax due (30%)
KES 0
30% of net profit
Revenue vs expenses vs net profit (KES M)
January through June 2026
Revenue
Expenses
Net profit
Revenue by project
Project
County
Plots sold
Revenue (KES)
Expenses (KES)
Net profit (KES)
Margin
Loading…
Client Statements
Generate, view, download and print account statements
🔍 Search client statement
All client statements
Client
Plot
Plan
Total payable
Paid
Balance
Status
Actions
Loading…
Audit Trail
System activity and security log
Activity log
Last 200 actions
Time
User
Action
Details
IP Address
Loading…
User Sessions
See when staff logged in, from what device, and whether they're still online
Login activity
Last 300 sessions · auto-refreshes while this page is open
User
Role
Device
IP address
Logged in
Last seen
Logged out
Status
Actions
Loading…
Documents
Client files, agreements and certificates
Document library
Document name
Client
Type
Plot
Uploaded
Size
Actions
Loading…
Title Deeds
Upload and track scanned title deed copies for clients who have completed payment and collected their titles
✅ Fully paid clients
2
📜 Titles collected
0
⏳ Pending collection
2
Title deed records
Only clients with a fully paid balance are eligible to have their title deed recorded here
Client
Plot
Project
Payment status
Title status
Title deed no.
Serial no.
Date collected
Scanned copy
Actions
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Leads
Prospects who've inquired or visited but haven't bought yet
🧭 Total leads
0
📋 Open (in progress)
0
✅ Converted
0
Lead records
Name
Phone
Source
Project
Status
Follow-up
Actions
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Bank & Cash Reconciliation
Compare recorded payments and expenses against your actual statement balances
🏦 Total records
0
✅ Balanced
0
⚠️ Discrepancies
0
Reconciliation history
Period
Method
Opening
Expected closing
Actual closing
Variance
Status
Actions
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Agent Commissions
What each sales agent has earned in commission versus what's actually been paid out
💸 Total owed
KES 0
✅ Total paid
KES 0
⏳ Outstanding balance
KES 0
Commission by agent
Agent
Phone
Sales
Sales value
Commission owed
Paid
Balance
Actions
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Commission owed is computed live from each agent's sales using the current per-project rates set on the Settings tab — changing a rate there recalculates owed amounts for that project's past sales too, not just future ones.
👤 Staff commission (paid via Payroll, not here)
Sales attributed to a staff employee ("Sold by" on the Sales tab), computed at current commission rates, by the month the sale fell in. There's no payment button here — a staff employee's commission is combined into their salary and taxed under PAYE on the Payroll tab; this table is just so nothing gets missed before that period's payroll is run.
Employee
Period
Sales
Sales value
Commission (computed)
Commission (in payroll)
Status
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🏦 WHT withheld (all time)
KES 0
⏳ Pending remittance
KES 0
✅ Remitted to KRA
KES 0
🏦 Withholding tax on agent commission (payable to KRA)
When you record a commission payment, tax is withheld at source at the rate set on the Settings tab and must be remitted to KRA within 5 working days of deduction — mark each one "Remitted" once you've paid it in on iTax so you can track what's still outstanding.
Deducted
Agent
Gross commission
WHT withheld
Net paid to agent
Due date
Status
Actions
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Payroll
Monthly payroll runs with PAYE, NSSF, SHIF and Housing Levy computed per employee — plus payslips and P9 forms
💼 Payroll runs
0
✅ Finalized
0
📝 Draft
0
🔒 HR Manager sees each month's payroll status and can view/download employee payslips. Running, editing amounts, and finalizing payroll stays with the Accountant and Super Admin.
Payroll runs
Period
Status
Gross
PAYE
Net pay
Run by
Actions
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📄 P9 tax deduction card
Generates a printable annual P9 form for one employee — or all staff at once — from their finalized payroll months, for KRA tax returns.
Compliance
Figures to help you file with KRA — Income Tax, Withholding Tax and input VAT/eTIMS. Prepares the numbers for iTax; doesn't file anything itself
This page estimates figures from your own records to make filing easier — it does not submit anything to KRA. Always verify against your own documents (and with your tax advisor) before relying on these for an actual filing.
📄 Annual Tax Statement
One printable statement for a full year — estimated Income Tax, every statutory deduction withheld from salaries (PAYE, NSSF, SHIF, Housing Levy) via Payroll, and Withholding Tax on agent commissions with due dates and remittance status. Useful as a single document to work from when filing, or to hand to your tax advisor.
🧾 Income Tax (Corporate)
Revenue is total sales value in the period (same figure as Financial Reports); Expenses is total recorded expenses in the period. This is a reference estimate only — Kenya's actual taxable-income rules (allowable deductions, capital allowances, revenue recognition timing) can differ from this simple Revenue − Expenses calculation, so treat this as a starting point, not a final figure.
💰 Revenue
KES 0
🧾 Expenses
KES 0
📊 Taxable income
KES 0
🏛️ Est. tax (30%)
KES 0
Instalment tax due dates (calendar-year basis)
KRA requires corporate tax paid in 4 instalments during the year, each 25% of the estimated annual tax, due by the 20th of the 4th, 6th, 9th and 12th month — shown here for the year selected above (assumes a January–December accounting year; confirm with KRA/your advisor if yours differs). Any balance is settled when the final return is filed, by the 4th month after year-end.
Instalment
Due date
Amount (25% of est. tax)
Select a period above
🏦 Withholding Tax
Tax withheld on agent commission payments, tracked in full on the Commissions tab — shown here just as a quick reference so you don't have to leave this page to check.
🏦 Withheld (all time)
KES 0
⏳ Pending remittance
KES 0
✅ Remitted
KES 0
🧾 Input VAT / eTIMS
Felamin Estate isn't itself VAT-registered (land sales are VAT-exempt), but KRA's eTIMS rules require an eTIMS invoice/receipt from VAT-registered suppliers (e.g. fuel stations) for an expense to count as deductible for Income Tax. This tracks the VAT those suppliers charged you, and flags expenses recorded without an eTIMS invoice number so you can chase the supplier before filing.
🧾 Input VAT recorded (period)
KES 0
📋 Expenses with eTIMS invoice
0
⚠️ Missing eTIMS invoice
0
Expenses missing an eTIMS invoice (this period)
Date
Description
Category
Amount
Select a period above
Assets
Company vehicles, equipment and office gear
🚗 Total assets
0
🔧 In use
0
🛠️ Under repair
0
Asset records
Asset
Category
Reg./Serial no.
Assigned to
Status
Actions
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Contractors
Companies and individuals paid for site development work — fencing, roads, surveying, security
🔨 Total contractors
0
✅ Paid in full
0
⏳ Outstanding
0
Contractor records
Contractor
Service
Phone
Project
Contract amount
Date engaged
Payment status
Actions
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Land Vendors
People and companies the business has bought raw land from
🌍 Total vendors
0
✅ Paid in full
0
⏳ Outstanding
0
Land vendor records
Vendor
Phone
Project
Land size
Purchase price
Date purchased
Payment status
Actions
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Employees
Staff directory — everyone working at Felamin Estate, whether or not they log into this system
🧑💼 Total employees
0
✅ Active
0
👋 Left
0
Employee records
Name
Position
Department
Phone
Date hired
Type
Status
Actions
Loading…
Leave
Staff leave records and annual leave balances — logged directly by HR, or submitted by staff themselves from their own account and reviewed here
🌴 Entitlement (per year)
21
✅ Approved records (this year)
0
⏳ Pending decisions
0
Annual leave balances —
Employee
Department
Entitlement
Taken
Balance
Loading…
Leave records
Employee
Type
Dates
Days
Status
Reason
Actions
Loading…
My Leave
Apply for leave and track your own applications — HR reviews and decides on each one
🌴 Entitlement (per year)
21
✅ Taken this year
0
📅 Balance remaining
21
My applications
Type
Dates
Days
Status
Reason
Loading…
My Payslips
Pick a month to view your payslip — only months payroll has already been run for are selectable. Nobody else's payslips are shown here
Select a month
No payslips yet — a month appears here once the Accountant/Super Admin has run and finalized payroll for it.
Settings
System configuration and integrations
🏢 Company details
📈 Interest rate configuration
Set the interest rate applied to each installment payment plan duration. These rates are used across new client registrations, sales, and payment calculators.
Cash purchases are always 0% interest and are not configurable here.
🤝 Sales agent commission per plot
Set the commission paid to the assigned sales agent for each plot sold, per project. Set manually for each project — there is no single default rate across projects.
Loading projects…
This is a fixed amount per plot sold in that project, applied to whichever agent the sale is attributed to on the Sales tab. New projects you add will appear here automatically.
⚠️ Late payment penalties
Set a default penalty for clients who fail to honor their monthly installment — this is a starting suggestion, not a fixed rule. Applying a penalty to any specific client is always a manual, optional action taken by the Super Admin on the Installment Schedules tab, where the amount can be adjusted per case. It is never charged automatically, so a client who has otherwise been cooperative can simply be left alone.
🔒 Penalties are disabled — the "Apply penalty" action will not appear on the Installment Schedules tab until this is enabled and saved.
🔔 Automated payment reminders
When enabled, an email is sent automatically to a client 3 days before their next installment is due, again on the due date itself, and then every 7 days for as long as it remains unpaid. Clients with no email address on file are simply skipped — nothing else changes for them. This runs on a daily schedule on the server and is separate from the manual "📧 Email" button on the Installment Schedules tab.
🌴 Leave — annual entitlement
Days of Annual leave each active employee is entitled to per calendar year, used on the Leave page to calculate remaining balances. Kenya's Employment Act sets a statutory minimum of 21 working days/year — raise this if the company offers more.
👥 Team accounts
Create and manage login accounts for Managers and Receptionists. Only Super Admin can see or use this section.
Name
Email
Role
Status
Actions
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📱 M-Pesa Daraja API
💬 SMS — Africa's Talking
🔐 Security & password
📧 Email marketing
Send a message to your clients, prospects, or any other email address — new project announcements, appreciation notes, birthday wishes, anything.
Payroll & Tax Settings
Statutory rates used across Payroll, Compliance, and Commissions — kept here so the Accountant can correct them without needing a developer
💼 Payroll — statutory rates (Kenya)
These are the current published KRA/NSSF/SHIF/Housing Levy rates used to calculate PAYE, payslips, and P9 forms on the Payroll tab. They're editable here so you (or your accountant) can correct them if KRA revises the rates, without needing a developer. Always double-check against the KRA iTax portal before relying on these for filing.
PAYE bands — progressive, applied in order to taxable pay (gross minus NSSF, SHIF and Housing Levy employee deductions):
🏦 Withholding tax on agent commission
KRA requires tax to be withheld at source on commission paid to sales agents (they're not employees, so this isn't PAYE). There's no dedicated "sales commission" rate in KRA's schedule — it's usually treated as an agency/professional fee (5%) or a contractual fee (3%) depending on how your accountant classifies it. Confirm the correct rate and classification with your accountant or KRA before relying on this. Set to 0% to disable automatic withholding.
Applies automatically when you record a commission payment to an agent on the Commissions tab — the amount you enter there is treated as the gross commission, tax is withheld at this rate, and the net amount is what's recorded as paid to the agent. Withheld amounts appear on the Commissions tab for tracking and must be remitted to KRA within 5 working days of deduction.
🧾 Income Tax — corporate rate
Used only by the Compliance tab to estimate corporate Income Tax (Revenue − Expenses × this rate) — a reference figure to double-check against your own filing, not a substitute for one. Kenya's standard resident-company rate is 30%; change this if that rate is ever revised or a special rate applies to this business.
📄 Client Statement
🧾 Payment Receipt
🧾 Expense Payment Voucher
💰 Payslip
🌴 Leave approval note
📋 P9 Tax Deduction Card
📄 Annual Tax Statement
🏘️ Create new project
ℹ️Plots will be auto-generated on save e.g. GV-001, GV-002...
🗺️ Project map —
ℹ️PDF, JPEG, or PNG — max 2MB.
👤 Add new client
Personal details
Plot selection
💰 Cost summary
Plots selected
0
Total price
KES 0
Interest
KES 0
Total payable
KES 0
✏️ Edit client
⚠️ Changes here only update the displayed record for this demo session.
🧍 Log visit
📎 Attach title deed —
⚠️ Apply late payment penalty
The amount above is pre-filled from your Settings, but you can change it for this client. Applying a penalty is always optional — if the client has been cooperative or has a valid reason for the delay, you can skip it.
🤝 Add sales agent
👥 Add user account
Linking this account to an employee record unlocks self-service My Leave/My Payslips for them, in addition to whatever this role already grants.
The person will log in with this email and password directly — share it with them securely, not over an unsecured channel.
✏️ Edit user account
Linking this account to an employee record unlocks self-service My Leave/My Payslips for them, in addition to whatever this role already grants.
Changing someone's role changes what they can access the next time they log in. Password isn't changed here — they can update their own via Settings.
🧑💼 Add employee
🌴 Log leave
🏖️ Apply for leave
Your application is submitted as Pending — HR reviews it and marks it Approved or Rejected.
🌍 Add land vendor
🧭 Add lead
🏦 New reconciliation
Inflows (confirmed client payments) and outflows (expenses) for this method and period are pulled in automatically — you only need the opening and closing balances from your actual statement.
🔍 Reconciliation detail
Inflows — confirmed client payments
Date
Receipt no.
Client
Amount
Loading…
Outflows — expenses
Date
Description
Amount
Loading…
🚗 Add asset
🔨 Add contractor
💰 Payments
Contract amount
—
✅ Total paid
—
⏳ Balance
—
Date
Description
Amount
Method
Recorded by
Loading…
💰 Payments
Purchase price
—
✅ Total paid
—
⏳ Balance
—
Date
Description
Amount
Method
Recorded by
Loading…
💰 Payments
Commission owed
—
✅ Total paid
—
⏳ Balance
—
Date
Description
Gross
WHT withheld
Net paid
Method
Recorded by
Loading…
💼 Run payroll
ℹ️Computes PAYE, NSSF, SHIF and Housing Levy for every active employee with a salary set. Any sales attributed to an employee this period ("Sold by" on the Sales tab) have their commission captured automatically — no need to add it by hand. Running it again for the same month while still in Draft recalculates from scratch (any commission already saved for this run — including a manual override — is kept exactly as-is; only an employee with no saved figure yet gets it freshly captured from their sales). Nothing is finalized or posted to Expenses until you click "Finalize". You can still click a commission amount in the run's detail view to adjust it for any employee.
💼 Payroll run
Gross
—
PAYE
—
Statutory deductions
—
Net pay
—
Employee
Basic salary
Commission
Gross
NSSF
SHIF
Housing
PAYE
Net
Payslip
Loading…
🔁 Sold by —
Independent agents earn commission via Commissions (withholding tax). Staff employees earn commission on Payroll (combined with salary, taxed under PAYE).
🔍 Verify a statement
ℹ️Enter the client's National ID, the date printed on the statement, and the verification code shown on it.
🔍 Verify a receipt
ℹ️Enter the verification code shown on the receipt — the client, amount, and date will be revealed automatically.
✉️ Compose marketing email
ℹ️Sending to 0 recipient(s). Emails are sent one at a time to avoid triggering spam limits on your mail server — this may take a moment for larger lists.
💵 Record payment
🧾 Add expense
🌍 This payment will be linked to a land vendor and counted toward their balance.
🔨 This payment will be linked to a contractor and counted toward their balance.
💸 This payment will be linked to a sales agent and counted toward their commission balance.
🏦 Withholding tax (KRA) — 5%
Gross commissionKES 0
WHT withheldKES 0
Net paid to agentKES 0
Only fill these in if the supplier is VAT-registered (e.g. a fuel station) and gave you a proper eTIMS invoice/receipt. Leave both blank for suppliers who aren't VAT-registered — but note KRA generally requires an eTIMS invoice for an expense to be deductible for Income Tax, so an expense with neither is flagged for follow-up on the Compliance tab.
📜 Add title deed
Only clients who have fully paid their balance and collected their title deed are eligible here.
📤 Upload document
📍 Reserve plot
⚠️Reservation expires after 14 days. Client will be notified by SMS.
